Front Desk Receptionist

The primary function of this position is to receive incoming inquiries to the facility and direct telephone calls and visitors to the appropriate parties. This position will be responsible for ensuring services are provided in accordance with all federal, state and local standards, guidelines and regulations which govern the facility, and, as directed by the Executive Director is responsible for representing the facility in a positive manner, utilizing good interpersonal communication skills.

Job Type: Part-time

Pay: $10.00 - $12.00 per hour

Benefits:

  • 401(k)

  • Dental insurance

  • Health insurance

  • Paid time off

  • Vision insurance

Schedule:

  • Weekends

ESSENTIAL FUNCTIONS OF JOB

GENERAL

  • Answers telephone and routes calls promptly, not leaving callers on "hold" and unattended for longer than necessary.

  • Greets all visitors courteously, determines their needs, and directs them to the proper persons.

  • Receives, sorts, and promptly distributes mail to facility staff and residents each day.

  • Observes residents who are seated in the lobby area to identify assistance needs.

  • Utilizes the overhead paging system in accordance with facility policy.

  •  Utilizes all facility-directed means of communication, i.e. hand-held walkie-talkies, paging systems, telephones, etc. as a means of locating staff and residents when requested.

  • Responds according to facility policy when alarms and emergency situations arise. Communicates utilizing the appropriate means relative to the situation.

  • Notifies appropriate personnel when unsafe conditions or situations occur.

  • Performs typing, dictation, and filing, as directed.

  • Operates multi-line telephone system.

  • Works shift assignments as necessary and/or directed.

  • Assesses supplies and equipment needs and assists in assuring an adequate amount of inventory is maintained.

  • Utilizes ancillary support personnel, when appropriate and available.

  • Follows policies, procedures, and practices to protect self, facility staff, residents, and visitors’ safety and well-being.

  • Adheres to and upholds all regulations and recommendations of the Department of Health, the Centers for Medicare and Medicaid Services, the Department of Public Welfare, etc.

OTHER DUTIES OF JOB

  • Assumes all other duties as assigned.

  • Maintains a professional, customer-oriented demeanor at all times.

  • Works within a team concept and thus cooperative with the co-workers and peers.

  • Maintains confidentiality of information.

  • Represents the facility in a positive manner.

SUPERVISION RECEIVED

Receives supervision and instruction from the Executive Director or his/her designee. Reports directly to the Executive Director.

QUALIFICATIONS

EDUCATION/TRAINING

Requires high school diploma or equivalent with additional education, training, and course work in secretarial skills, computer operations, and interpersonal communication skills.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.

  • Must possess ability to function independently, have flexibility and the ability to work effectively with residents, co-workers and others.

  • Must possess effective communication and interpersonal skills.

  • Must possess ability to maintain confidentiality in regard to resident information and records.

  • Must possess knowledge and ability to operate medical equipment, utilizing all safety procedures.

  • Must possess general knowledge of care and procedures used to assist residents in daily care and comfort.

  • Must possess knowledge of and the ability to use proper body mechanics to meet physical job demands.

  • Must possess ability to interact effectively with residents and their families and assist in providing emotional and social support.

  • Must possess ability to evaluate and interpret information.

  • Must possess ability to properly record, chart and document necessary information as required by established policies/procedures.

  • Must possess knowledge of federal, state, county and nursing home policies and procedures as they relate to electrical systems of the campus.

  • Must possess knowledge of infection control and universal precautions and the ability to apply same to essential job duties.

  • Must possess excellent organizational skills and the ability to accomplish several duties and meet schedule of various departments.

  • Must possess knowledge of and comply Resident Rights, including but not limited to the treatment of residents, dignity of residents and personal and property rights of residents.

  • Must possess ability to calmly communicate with residents and staff under stress.

PHYSICAL DEMANDS OF JOB

  • Must meet the general health requirements set forth by the policies of the facility with a medical and physical examination.

  • Must possess sight and hearing senses or use prosthetics, which will enable these senses to function adequately so that the requirements of the position can be fully met.

  • Must be able to walk, sit for extended periods of time, bend, lift and carry up to fifty (50) pounds and occasionally push carts weighing up to one hundred (100) pounds.

  • Required to reach, handle and manipulate equipment frequently.

  • Moves intermittently throughout the workday.

  • Works in and around all areas of the facility.

  • Is subject to frequent interruptions and must then adjust schedule accordingly.

  • Is subject to falls, burns from equipment, reactions from smoke, disinfectants and other air contaminants.

  • May be subject to handling of and exposure to hazardous chemicals.

  • Is subject to exposure to infectious waste, blood and body fluids, diseases, conditions, etc., such as TB, AIDS, and Hepatitis B viruses.

  • May be subject to emotionally distraught residents, family members, visitors, personnel, etc. and must possess the ability to cope with the stresses of the environment.

BENEFITS OFFERED

  • Employee Assistance Program

  • Employee Referral Bonus

  • Flexible Spending Account

  • Free Parking

  • Health Benefits, including Dental and Vision (through Heritage Valley Kennedy)

  • Life Insurance, Short/long-term Disability

  • Paid Vacation, Holidays and Sick Time

  • Pension / 401(k) Plan

  • School of Nursing (RN) Scholarship Offered (through Heritage Valley Kennedy)

  • Tuition Reimbursement

BEST PARTS OF THE JOB

  • Meaningful work and connection to our mission.

  • Relationship with our residents.

  • Colleagues who work together as a team.

  • A true desire to be a “best place to work.”

  • Thorough orientation and ongoing training.

  • Engaged and committed leadership team.

  • Fun employee events!

PRE-EMPLOYMENT STEPS

Once an offer of employment has been extended, all prospective hires must complete a criminal background check, drug test and COVID-19 test prior to starting work. The Willows will pay upfront for all required pre-employment steps.​

Interested?

  30-32 Heckel Road

  Kennedy Township, PA 15136

Phone: 412-331-6139
Fax: 412-331-8146